Laboratory Assured Compliance Solutions Wins Innovation of The Year

Kapios Health Creates Laboratory Assured Compliance Solution™ (LACS) to Transform Medical Laboratory Equipment Maintenance Documentation and Regulatory Compliance. LACS dramatically reduces paperwork and the risk of compliance deficiencies and performance failures.

Kapios Health has released its first healthcare application aimed at increasing the efficiency of medical laboratory equipment maintenance documentation and regulatory compliance. LACS is a revolutionary tool that boosts the productivity of engineers and technicians by allowing them to perform routine quality inspections and equipment maintenance without the need for extensive paperwork. Laboratories throughout the country are highly automated operations but logging instruments checks and calibrations to meet regulatory requirements is still mostly a manual paper task. With paper and pen documentation, laboratory compliance officers are tasked with combing through stacks of binders, time consuming reports and long audits.

LACS replaces paper logs with a tablet. It provides engineers and technicians with a secure, centralized database to record and review equipment status, access records and run reports, all in real-time from a mobile device or a desktop browser anytime, anywhere. It also ensures that regulatory activities are performed in a timely manner. If a scheduled activity is not logged as completed, the system triggers a chain of push and email alerts until the task is addressed. This ensures issues are addressed in real-time rather than at the end of the month.

“The Laboratory Assured Compliance Solution maintains the integrity of the documentation and lab equipment while giving technicians more time to process samples,” said Justin Hammerling, Chief Executive Officer of Kapios Health. “Log accuracy and task completion rates are improved as well.”

LACS is environmentally friendly, eliminating the use of paper and the cost of record storage. Regulations dictate documentation must be stored for the life of the instrument plus two years. On average, the typical lifespan of an instrument is five years. The app satisfies these regulatory requirements and improves the ease of locating historical records.

Since implementing the Laboratory Assured Compliance Solution in January 2016, ProMedica Laboratories in Toledo, Ohio has achieved 100% completion on all documentation. It saves technologists approximately 13 hours each month, or 156 hours per year, in administrative tasks such as preparing, printing, distributing, managing, troubleshooting and filing maintenance logs. It also helps ProMedica Laboratories reduce and control operating costs related to printing and document storage.

“We are already looking forward to utilizing LACS at other ProMedica Laboratories,” said Bonnie Rashleigh, ProMedica Laboratories supervisor of biochemical pathology. “It will soon move to our Michigan laboratories and should help ensure they have all of their regulatory requirements documented.”

LACS is evolving to provide more functionality. There are plans for another expansion to transform it into a multifaceted inventory management application.

“It is a small piece of technology with promise to yield big improvements both within and outside of the laboratory,” said Hammerling.